Best Practices: Setting Up Meeting Security 

Beginning the zoom session

The host should do the following

• Claim host
• Assign ONE co-host to monitor the waiting room and identify themselves with their display name (i.e., Name, Waiting Room / Security)
  • If possible, in advance know who your security co-hosts are going to be.
  • If this is not possible, look for someone WHO YOU KNOW and has had security training and co-host them.

Establish Security

• Enable waiting room – assign one co-host to monitor it
  • Co-host monitoring the Waiting Room should
    • Rename themselves to indicate their role
    • Have a clear idea of their responsibilities and work with other meeting support to ensure that intruders who have been sent to the Waiting Room are not readmitted.
  • Co-host (other security role)
    • Rename themselves to indicate their role
    • Keep eyes on the room
    • Pin unidentified or new participants

• Host Tools Settings / Participants can…
  • Screen share OFF
  • Optionally, limit chat to host and co-host (look for three dots in chat box not in the security shield/host tools)
  • Collaborate with zoom apps OFF
  • Share Notes OFF
  • Ability to rename OFF
  • Consider need to set meeting time ON

Add these additional Host Tool settings to “Participants can…”

• Unmute themselves OFF
• Rename themselves OFF
  • Limit chat to host and co-host (look for three dots in chat box not in the security shield/host tools)

High Level Security Options (Additional):

• Add these additional Host Tool settings to “Participants can…”
  • Ability to start video OFF
  • Show profile pictures OFF
  • Set meeting timer OFF
• Option to lock meeting