Best Practices: Setting Up Meeting Security 

The host should do the following

• Claim host
• Assign ONE co-host to monitor the waiting room and identify themselves with their display name (i.e., Name, Waiting Room / Security)
  • If possible, in advance know who your security co-hosts are going to be.
  • If this is not possible, look for someone WHO YOU KNOW and has had security training and co-host them.
  • Only the Waiting room co-host should admit new people into the room.
• All Co-hosts should
  • Understand their responsibilities and work with other security co-hosts to ensure clear and direct communication with each other. For example: to ensure that intruders who have been sent to the Waiting room are not readmitted.
  • Rename themselves to indicate their role according to group conscious decisions.
• Additionally, security co-hosts should
  • Keep eyes on the room.
  • Pin unidentified or unknown participants.

• Host Tools Settings / Participants can…
  • Screen share OFF.
  • Optionally, limit chat to host and co-host (look for three dots in the chat box not in the security shield/host tools).
  • Unmute themselves OFF.
  • Collaborate with Zoom apps OFF.
  • Share Notes OFF.
  • Ability to rename OFF.
  • Consider need to set meeting time ON.

High Level Security Options (in addition to above):

Use these when there are increased risk of intrusions:

• Add these additional Host Tool settings to “Participants can…”
  • Ability to start video OFF.
  • Show profile pictures OFF.
  • Set meeting timer OFF.
• Option to lock meeting according to group conscious decisions.

Click here to learn more about Hosting a Zoom Meeting.

A security training workshop is offered approximately every two months. Contact security@oafootsteps.com or look at the OA Foot Steps calendar.